Can QuickBooks Online automate payment reminders?

Yes, it can send automatic reminders for overdue invoices on a schedule you set. What it does not do is rank customers by risk or size, record promise-to-pay commitments, vary the sequence by customer, or report DSO as a trend. Those are the gaps AR tools fill.

What is DSO and how is it calculated?

Days sales outstanding is the average number of days it takes to collect a sale. A common formula is accounts receivable divided by credit sales for the period, multiplied by the days in the period. Tracking it monthly shows whether collections are getting faster or slower; a single figure on its own says little.

Will an AR tool change my QuickBooks data?

It depends on the tool. Some only read invoices and payments; others write payments, notes or customer records back to QuickBooks Online. Check the integration documentation and the permissions requested when you connect, especially if your accountant reconciles AR.

When is collections software worth paying for?

When overdue receivables are large enough that a week faster collection is worth more than the subscription, or when chasing invoices takes hours each week. For a handful of customers, the QuickBooks reminders and a weekly review of the aging report are usually enough.

Buyer's guide

Accounts receivable software for QuickBooks Online, compared

Accounts receivable software for QuickBooks Online reads your open invoices from QuickBooks, sends payment reminders on a schedule, and tracks who owes what, so collections happen without someone working through the aging report by hand. QuickBooks Online can send invoice reminders itself, but it does not prioritize who to chase, record promise-to-pay dates, or report days sales outstanding (DSO) as a trend.

The tools below run from simple reminder automation for small businesses to invoice-to-cash platforms sold to mid-market finance teams. The main differences are how much of the process they take over (reminders only, or payments, disputes and cash application too) and how they are priced.

5 tools compared, listed alphabetically, not ranked. InflowWatch is our own app; we have tried to describe it as plainly as the others. Pricing and features checked October 2026; confirm with the vendor.

How to choose

Sync with QuickBooks Online: how often invoices and payments update, so a customer who has paid does not get a reminder.
Reminder control: cadence, tone and stop rules you set per customer, not one sequence for everyone.
Prioritization: a worklist ranked by amount and age, so the largest overdue balances are chased first.
Payments: whether the tool includes a payment portal, and what the card and ACH fees are.
Contract: monthly self-serve or annual sales-led, and whether price scales with revenue or invoice volume.

Comparison at a glance

Tool	Best for	QuickBooks Online	Starting price	Notable limit
Chaser	Small and mid-size businesses automating reminders	Yes (invoices and payments sync hourly and before each reminder)	$259/mo billed monthly, or $233/mo billed annually (Compact)	Plans are tiered by revenue; multi-entity starts at the Core plan
Gaviti	Mid-market B2B AR teams	Yes (documented in Gaviti's help center)	Pricing on request	No self-serve signup; quote only
InflowWatchOur app	Owners and controllers who want a ranked collections worklist	Yes, read-only connection	$49/mo per app; 14-day free trial	Does not process payments; reminders and tracking only
Invoiced	Mid-market companies wanting two-way synced AR	Yes (two-way: hourly from QuickBooks, real-time back)	Pricing on request	Sales-led; no published plans
Upflow	B2B teams with high invoice volume	Yes (native integration on all tiers)	Pricing on request; free dashboard-only tier	Paid plans carry a yearly commitment

Pricing and features checked October 2026; confirm with the vendor.

The options in more detail

Chaser

Chaser automates payment-reminder sequences by email and other channels, syncing invoices and payments from QuickBooks Online hourly and again before each reminder goes out. It has a free trial and self-serve pricing. The entry plan covers businesses under £4M revenue with 4 users and 4 automated workflows.

Gaviti

Gaviti is an invoice-to-cash platform covering credit, collections, disputes and cash application. Pricing is based on usage rather than users, and every package includes unlimited users. It is built for teams with dedicated AR staff rather than an owner doing collections part-time.

InflowWatchOur app

InflowWatch is our app, and it is generally available. It reads open invoices from QuickBooks Online, builds a worklist ranked by amount and age, sends reminders on a cadence you control, tracks promise-to-pay dates, and reports DSO over time. It uses a read-only connection and does not edit your invoices or take payments, so if you want a payment portal or dispute management, Upflow, Invoiced or Gaviti cover more of the process.

Start a 14-day free trial →How InflowWatch works →Free DSO & AR Aging Calculator →

Invoiced

Invoiced covers invoicing, collections and payments, with customers, invoices and payments synced both ways with QuickBooks Online. It also integrates with larger ERPs such as NetSuite and Sage Intacct, which tells you who it is mainly built for. Expect a demo before a price.

Upflow

Upflow runs collections workflows with a customer payment portal and team dashboards. Paid tiers are quoted and require an annual commitment, are capped by invoiced revenue, and charge extra for SMS, calls and letters. Its optional payments product has its own platform fee plus card and ACH fees.

Which one fits

For a small business that wants reminders handled and DSO tracked without a sales call, compare Chaser and InflowWatch: both are self-serve, and InflowWatch costs less per month while Chaser offers more channels and multi-entity plans. If you also want customers to pay through a portal, or you have a dedicated AR team handling disputes and cash application, look at Upflow, Invoiced or Gaviti and expect an annual contract.

Common questions

Can QuickBooks Online automate payment reminders?: Yes, it can send automatic reminders for overdue invoices on a schedule you set. What it does not do is rank customers by risk or size, record promise-to-pay commitments, vary the sequence by customer, or report DSO as a trend. Those are the gaps AR tools fill.
What is DSO and how is it calculated?: Days sales outstanding is the average number of days it takes to collect a sale. A common formula is accounts receivable divided by credit sales for the period, multiplied by the days in the period. Tracking it monthly shows whether collections are getting faster or slower; a single figure on its own says little.
Will an AR tool change my QuickBooks data?: It depends on the tool. Some only read invoices and payments; others write payments, notes or customer records back to QuickBooks Online. Check the integration documentation and the permissions requested when you connect, especially if your accountant reconciles AR.
When is collections software worth paying for?: When overdue receivables are large enough that a week faster collection is worth more than the subscription, or when chasing invoices takes hours each week. For a handful of customers, the QuickBooks reminders and a weekly review of the aging report are usually enough.