Receivables for agencies
Accounts receivable for agencies
Agencies bill in chunks and wait. A prioritized collections worklist with automated reminders pulls that cash in sooner and keeps DSO from quietly climbing.
The situation
Agencies bill in lumps — a retainer here, a project milestone there — and then wait. Collections usually fall to an account manager already busy with client work, so follow-ups slip, and cash that is already earned sits in receivables while the agency floats payroll and contractor costs.
How InflowWatch works for agencies
- 1Connect QuickBooks Online and let InflowWatch build a prioritized collections worklist from your open invoices.
- 2Send automated, on-brand reminders on a schedule, so no invoice waits on someone remembering.
- 3Track promise-to-pay dates that resurface, instead of a note in a cell nobody re-reads.
- 4Watch DSO trend down as the worklist keeps the oldest invoices moving.
A worked example
An agency running $220k in receivables at a 55-day DSO has real cash tied up in slow payers. Getting DSO to 40 days frees roughly $90k of working capital — enough to stop floating contractor invoices on a credit line. The gain comes almost entirely from follow-ups going out on time, which is exactly what automation guarantees and a busy account manager cannot.
Questions
- How does InflowWatch help agencies?
- Agencies bill in chunks and wait. A prioritized collections worklist with automated reminders pulls that cash in sooner and keeps DSO from quietly climbing.
- Does it work with QuickBooks Online?
- Yes. InflowWatch connects to QuickBooks Online with a read-only connection and builds its analysis from your live ledger.
- Is there a free way to start?
- Yes, try the free DSO & AR Aging Calculator first, then connect QuickBooks when you are ready.
- Will automated reminders feel impersonal to our clients?
- You control the tone, cadence, and wording, so reminders read as your agency's voice. Most clients simply appreciate a clear, consistent nudge — and the ones who always pay late are exactly the ones worth automating.
Compare options: InflowWatch vs spreadsheets · best QuickBooks receivables tool · free DSO & AR Aging Calculator