Can QuickBooks Online consolidate multiple companies?

No. Each QuickBooks Online company is a self-contained ledger with no native feature to combine balances across companies. Consolidated reporting inside QuickBooks only works if every entity lives in one company file using classes or locations, which does not suit separate legal entities with their own tax IDs. Combining separate companies takes a spreadsheet or consolidation software.

How do I combine exports from several QuickBooks companies?

Export each entity's trial balance for the period, put them side by side, map each local account to a common group line, post elimination entries for intercompany balances and transactions, then total. It works for two or three entities with little intercompany activity. Each additional entity adds a mapping and another set of eliminations to redo every close.

What is data consolidation for QuickBooks Online?

Pulling financial data out of several QuickBooks Online companies and combining it into one reporting set. The difficult part is that entities which grew up separately rarely share a chart of accounts, so the data has to be mapped to a common structure first, and transactions between the entities have to be removed.

How are intercompany transactions eliminated?

Every transaction between your own entities (a sale from one to another, an intercompany loan, a management fee) appears twice in the combined numbers and has to be removed so the group does not report revenue or profit from trading with itself. Both sides must be identified and matched. Unreconciled intercompany balances are a common audit finding.

Do all my entities need the same chart of accounts?

Not identical, but each needs a stable mapping to a common group structure. Define the group chart once and map each entity's accounts to it, rather than deciding the mapping again every period. Entities keep their own books; the mapping is what you maintain.

Buyer's guide

Consolidation software for QuickBooks Online, compared

Consolidation software for QuickBooks Online connects to each of your QuickBooks companies, maps their charts of accounts to one group structure, removes intercompany activity, and produces a combined balance sheet and profit and loss. QuickBooks Online cannot do this natively: each company is a separate ledger, and there is no built-in report that adds several companies together.

Without software, the usual method is a month-end workbook: export each trial balance, re-map accounts, post eliminations by hand, and total. That works for two or three entities with little intercompany activity and gets fragile quickly after that. Tech for CFO does not sell a consolidation product. This guide compares the established tools that do.

5 tools compared, listed alphabetically, not ranked. Tech for CFO does not sell a product in this category. Pricing and features checked October 2026; confirm with the vendor.

How to choose

Account mapping that is set once and reused each period, not rebuilt at every close.
Intercompany eliminations: can the tool identify and remove both sides of intercompany sales, loans and fees, or do you still post them by hand?
Currencies: if any entity reports in another currency, check that translation is on the plan you are pricing, not only a higher tier.
Where the output lives: some tools produce reports in their own app, others write live data into Google Sheets or Excel.
Pricing basis: most tools charge per connected company, so count entities before comparing prices.

Comparison at a glance

Tool	Best for	QuickBooks Online	Starting price	Notable limit
Fathom	Advisory firms managing many client groups	Yes (QuickBooks Online and Desktop)	Tiered by number of companies; see Fathom's pricing page	Consolidation is on Pro only, not the Portfolio plan
Joiin	Small groups and accountants consolidating a few entities	Yes (also Xero, Sage, MYOB and others)	$28/mo billed monthly, or $23/mo billed annually, for 1 company; scales by company count	Entry plan has a single reporting currency and no forecasting
LiveFlow	Finance teams that report in Google Sheets or Excel	Yes (multiple QuickBooks Online companies)	Pricing on request	Sales-led; output lives in spreadsheets
Qvinci	Franchise and multi-location operators	Yes (QuickBooks Online and Desktop)	Pricing on request	Billed per entity, class or location
Reach Reporting	Multi-entity businesses wanting reporting and forecasting together	Yes (also QuickBooks Desktop, Xero, MYOB)	$149/mo billed monthly for 1 connection; $290/mo for 10	Reports are lost if a company is disconnected

Pricing and features checked October 2026; confirm with the vendor.

The options in more detail

Fathom

Fathom offers multi-currency consolidations with eliminations on its Pro plan, alongside management reporting, KPIs and forecasting. Consolidated groups are unlimited on Pro, and Pro is priced per connected company, with bundles aimed at accounting and fractional-CFO firms. If your advisor already uses Fathom, ask them before buying separately.

Joiin

Joiin is a dedicated consolidation and reporting tool. Chart-of-accounts mapping, eliminations and budgets are included on every plan, users are unlimited, and price scales with the number of companies (for example $70/mo for five). Multi-currency and forecasting start at the Pro tier. For a small group that needs consolidated statements and not much else, it is the most direct fit.

LiveFlow

LiveFlow connects any number of QuickBooks Online companies to Google Sheets or Excel and keeps the data refreshed, so you build the consolidation in a spreadsheet you control while the actuals update themselves. That suits teams who want to keep their own model. It also means mapping and elimination logic sits in your workbook. Pricing is quoted after a demo.

Qvinci

Qvinci focuses on multi-location businesses and franchise systems. It consolidates across entities and locations, standardizes reporting, and supports consolidating by QuickBooks class as well as by company. Each entity or location is billed, so cost tracks the size of the network. No price is published.

Reach Reporting

Reach Reporting combines multi-currency consolidation with reporting, budgets, forecasts and cash flow projections. Every plan has the same features; price depends on how many connections you have. It is a good match for a group that also wants board-style reports and a forecast from the same tool, rather than consolidation alone.

Which one fits

For a small group on QuickBooks Online that needs consolidated statements at month-end, Joiin is the simplest and least expensive starting point. If your team already models in spreadsheets and wants to keep doing so, LiveFlow feeds those models with live data. If you also want reporting and forecasting in the same place, compare Reach Reporting. Franchise and multi-location networks should look at Qvinci. If your accountant or fractional CFO runs Fathom, ask them first.

Whichever you choose, write down your group chart of accounts and your intercompany pairs before the trial. Most of the setup time is that mapping, and it carries over to any tool.

Common questions

Can QuickBooks Online consolidate multiple companies?: No. Each QuickBooks Online company is a self-contained ledger with no native feature to combine balances across companies. Consolidated reporting inside QuickBooks only works if every entity lives in one company file using classes or locations, which does not suit separate legal entities with their own tax IDs. Combining separate companies takes a spreadsheet or consolidation software.
How do I combine exports from several QuickBooks companies?: Export each entity's trial balance for the period, put them side by side, map each local account to a common group line, post elimination entries for intercompany balances and transactions, then total. It works for two or three entities with little intercompany activity. Each additional entity adds a mapping and another set of eliminations to redo every close.
What is data consolidation for QuickBooks Online?: Pulling financial data out of several QuickBooks Online companies and combining it into one reporting set. The difficult part is that entities which grew up separately rarely share a chart of accounts, so the data has to be mapped to a common structure first, and transactions between the entities have to be removed.
How are intercompany transactions eliminated?: Every transaction between your own entities (a sale from one to another, an intercompany loan, a management fee) appears twice in the combined numbers and has to be removed so the group does not report revenue or profit from trading with itself. Both sides must be identified and matched. Unreconciled intercompany balances are a common audit finding.
Do all my entities need the same chart of accounts?: Not identical, but each needs a stable mapping to a common group structure. Define the group chart once and map each entity's accounts to it, rather than deciding the mapping again every period. Entities keep their own books; the mapping is what you maintain.